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What is Egroupware Hosting?
Egroupware is a robust collaboration and project management solution that offers numerous features to make managing your accounts and information easier than ever. For top-notch, easy-to-use online collaboration, Egroupware offers a feature-rich and popular solution.
Also known as a groupware suite, you'll find it has a file manager, calendar, email client, address book, infolog for things like notes, to-do’s, and phone calls. It also has a built-in tracking system, content management, wiki features, timesheets, a knowledgebase, project management, CalDAV/CardDAV and more. You can easily recognize how extensive the features are and it is important to know that it does these things quite well. The name of the game is multi-user and web-based which makes it a natural for hosting.
Without a doubt, Egroupware is powerful, with flexible abilities that run the board. It pays to review all that this software makes available in some detail. Egroupware has a powerful information sharing and CRM functionality that is powered by the Addressbook application module. Users can easily find everything they need to about a customer in one view including files, events, related tasks, and incident tickets. There is also the flexibility to add customer fields, filters and robust notifications.
Another important feature is its online file server and document management, which allows users to share and distribute files and folders easily. The application can easily integrate with existing file stores from a client’s network, which is great for business functionality. Egroupware also features sync and data exchange functionality which is appealing in today’s increasingly mobile environments.
Egroupware answers these mobile needs with synchronization for tablets, notebooks, mobile devices, online connections to the file server, print templates and more. While not quite a full helpdesk type of solution, Egroupware offers a service module management that is robust and well-adopted in organizations that use the tool to organize service and incident management processes. Featuring automation, team friendly features, and structured flows, it is a strong tool that has a lot of things going for it.
Egroupware also helps companies grow with its project and event management capabilities, which work to unite people and process on projects, with a full structure of access, updates and information for stakeholders involved in a given project. Egroupware also features email account management, which allows management of individual signatures, out of office messages, email forwarding, multiple filter rules, email alias configuration and more.
Built for Today's Business
As EGroupware is free open source groupware software built for business audiences from small to enterprise, it is quite popular. With its powerful suite of features that focus on collaboration, mobility and a distributed base of users, Egroupware is a natural for modern business needs. Today, more and more companies are getting on board with telecommuting.
It saves on overhead, expands the talent pool, and can be offered as a perk to employees. But even if you and your employees all work in the same office, your projects can be streamlined and your productivity enhanced by an online collaboration tool such as Egroupware. EGroupware is unique as it has been developed and come together out of a chain of projects, which started with a project called webdistro, which forked off into phpgroupware, and eventually came back under one umbrella again. This history is one explanation for its powerful and well-integrated features.
In today's rapid business environments, it's important to have systems that allow multiple parties to work on critical projects. This is not just enabling for a modern company, it's critical. Correlated tasks can be executed in EGroupware, and with the power of hosted infrastructure it makes for a truly collaborative environment. Packed with features like tracking, status and interactions, EGroupware makes it so project managers can maximize the potential and success of their projects.
For self-hosting, you must have access to the server. The software is based on the Linux platform and requires a MySQL database, so the host must be built with these requirements in mind. If you choose not to use the managed cloud option, you'll need to have access to your server for installation. The installation process requires direct access so it’s important to acquire either your own server hosting plan that gives you a dedicated server hosting plan.
EGroupware Frequently Asked Questions
What is Egroupware and who is it for?
Egroupware is a collaboration and project management software solution designed for small and medium businesses, although it can be used by bigger enterprises as well. Egroupware can be used to manage appointments, projects, contacts, and to-do lists, among other things.
What do I need to use Egroupware? What are the software requirements?
Egroupware will run even on ancient systems, on operating systems dating back to Windows 98 and Mac OS X 10.x. On the server side, you will need an Apache or IIS server with PHP support (PHP 4.3 or later, PHP 5.1 or later recommended). Egroupware also requires a database like MySQL, Postgre or MaxDB. In case you are using MySQL, you will need version 4.1 or later, although 5.0 is recommended for the latest releases.
Which language was Egroupware developed in? What about cross-platform support?
Egroupware is written in PHP, ensuring good cross-platform support. Ideally, you should use PHP 5.1 or later on your server. The software is platform independent, as it uses a native web interface. This means it can be accessed and used from Windows, Mac, and Linux machines, as well as mobile devices via SyncML. Most internet browsers are supported by the web-based interface.
Can Egroupware interface with other groupware clients?
Yes, you can use Egroupware with a few different groupware clients, including Microsoft Outlook, Novell Evolution, and Kontact. Since it uses open standards like SQL databases and an IMAP webmail client, it should be possible to migrate data as well.
What are the headline features? What can Egroupware do?
Egroupware features a contact manager based on an SQL database or LDAP, a calendar with support for scheduling, integrated IMAP webmail client, file manager, project manager with time tracker and bug tracker, wiki, knowledge base, resource management, info log, and more.
Is Egroupware in active development? What about support?
As of early 2015, Egroupware is still in active development and new versions are released on a regular basis. Since this is an open-source solution, you cannot expect commercial support. You will have to rely on documentation and community support.
Are there any special hardware requirements I need to keep in mind?
The hardware requirements on the client side are minimal. You need just 500MB of storage for the basic installation, although additional space is required for uploads, email attachments and so on. The minimum system requirements for Egroupware also include 256MB of RAM, with very little in the way of processing power – an ancient Pentium III/4 or equivalent AMD processor should suffice. In other words, you should have no trouble running Egroupware on ten-year-old hardware.
Are any Egroupware hosting plans available?
Yes, a number of major hosting companies offer Egroupware hosting plans, with preinstalled Egroupware and a few other goodies. However, you don’t really need a tailor-made hosting plan to use Egroupware – most hosting plans used by businesses should suffice.
Is one-click installation available?
A few lot offer Egroupware one-click installation via Softaculous, but some do not. If you don’t want to bother with the installation, and if you are in the market for a new hosting service, you can check out Egroupware hosting plans.
I don’t need Egroupware hosting, I am happy with my current plan. Can I just install it manually? Is it difficult?
You should have no trouble installing Egroupware on your own. The hardware and software requirements are minimal (although you should still do your homework and check them before you proceed). There are a lot of step-by-step guides that will allow you to install Egroupware with relative ease. Most of them cover Linux, Apache, MySQL and PHP (LAMP) environments. The process is straightforward and you won’t have to jump through many hoops. However, you still need some basic skills and if you are not sure what you are doing, you may need some help.
Can I install Egroupware on my shared server?
The short answer would be yes, although the procedure varies from host to host. If you do it using a one-click installer, that’s your best option. However, if you have to do it manually, you need to upload the Egroupware installation files to your server, create a MySQL database associated with Egroupware, configure a couple of files and folders, and that’s about it. Of course, the process can be different depending on your hosting plan, but you should have no trouble running Egroupware on most shared hosting plans.
Is it easy to install on Windows?
Egroupware can be installed on Windows machines as well, although there are a few more steps than in a Linux installation. You need to install the XAMPP Windows Installer, install Apache and MySQL, start Apache and MySQL in the XAMPP control panel, then proceed to install Egroupware. Then you need to run a few checks, and finally configure Egroupware on your Windows rig.
Under which license is Egroupware published? Will it add to my hosting bill?
Egroupware is released under the GNU General Public License, which means it is free and will remain free. Due to its conservative hardware requirements, you are unlikely to incur any additional costs if you choose to install it.
Can you list some Egroupware pros and cons?
Egroupware includes good tracking features, a wiki for sharing information and knowledge between team members and excellent resource management across multiple projects. Downsides include a lack of budgeting and reporting capabilities, and lack of proper Agile support.